Job Title: Senior Secretary

Location: Warton. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £35,047 – £38,469 depending on skills and experience

What you’ll be doing:

• Provide efficient, proactive, responsive and confidential Secretarial support to the Leadership Team
• Proactive email management; screening incoming mail & telephone calls, draft responses, redirecting correspondence to appropriate department obtaining additional information as necessary
• Providing support at meetings, taking notes and actions including scheduling appointments, preparing travel itineraries, arranging accommodation requirements and ensuring manager is fully prepared and briefed for all regular meeting commitments
• Ensure correct and timely submission of expense claims, obtaining relevant documentation to support each claim
• Support additional or alternative tasks on an ad hoc basis
• Maintain the Management Information System(s), including physical and electronic files for the department

Your skills and experiences:

Essential:

• Previous Secretarial/ PA experience
• Strong interpersonal skills, highly collaborative and able to build relationships at all levels within the organisation
• Able to adapt quickly and flexibly to changes in work environments, personnel, and business needs
• Excellent organisational, time and workload management skills, ensuring the best possible use of resources for maximum output
• Strong communication skills, both written and verbal

Desirable:

• Confidence to be proactive in implementing a solution
• Strong influencing skills, with the ability to mobilise senior stakeholders using tact and diplomacy
• Working knowledge of Concur, Success Factors, Sharepoint and Workforce Manager
• Strong MS Office skills

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.

The Europe & International team:

As a part of the E&I team, you will have an opportunity to support a leadership team of a portfolio business, with multiple markets and products contained within it. The team are both externally facing to the UK, Europe and Middle East, which will require you to be able to adapt your approach and style when dealing with a variety of key stakeholders.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

Closing Date: 27th September 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-JS1

#LI-Hybrid